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A virtual data room (VDR) is an online repository that allows for the secure sharing of digital documents. VDRs combine cloud storage with security, allowing users to access shared information from any online device, at any moment. VDRs enable companies to share data more conveniently and securely compared to physical data rooms or other digital sharing methods.
A modern virtual data room provides a variety of security features specifically designed for documents that give you complete control over who can print, save or browse a particular document. It should also offer an ability to search that will find information in various documents and files, including PDFs – and produce intelligent results. It should also come with the capability of processing documents to convert handwritten text, paper documents and text stored in images into a digitally readable format. It must be able to track and record user activity down to the page level as well as provide a comprehensive audit trail for compliance reasons and for use in disputes.
Since a lot of users will be new to using the platform, it’s crucial that the VDR provider provides extensive user onboarding and training sessions. This could be accomplished via webinars, online video tutorials or other interactive sessions. A VDR should also be able of integrating seamlessly with popular productivity software, such as tools for managing projects or communication platforms as well as document editing applications. This will facilitate better navigation and more efficient collaboration. It should also have advanced cross-platform and mobile compatibility to make it easier for users to work remotely.